VMware

VMware Academic Program

The VMware Academic Program (VMAP) is a comprehensive program designed specifically for the academic community. The program enables qualifying academic users at VMAP member organizations worldwide to gain easy access to cutting-edge virtualization technology and resources at no charge.

Next Steps

Registration Questions

What is the VMware Academic Program (VMAP)?
The VMware Academic Program (VMAP) is a comprehensive program designed specifically for the academic community.  The program enables qualifying academic institutions worldwide to gain easy access to cutting-edge virtualization technology and resources at no charge.

For further details, please visit the program overview page.

How do I register for the VMware Academic Program?
You can apply for the program by simply completing the online registration form

Note:  It is highly recommended that you read the eligibility requirements for the VMware Academic Program (VMAP) on program details page.

I completed an application for the free licenses program, but have not received an answer yet.  Who should I contact?
Please allow 5 to 7 days to receive a reply to your application.  If this time has elapsed and you have still not heard back from us, please send a message to vmap-response@vmware.com.

Can I join the program and request free licenses to evaluate VMware products for potential future use?
You do not need to join the VMAP program to evaluate VMware products.  Full versions of VMware products are available for download and may be evaluated for periods varying from 30- to 60-days.

What is the e-academy License Management System (ELMS)?
ELMS allows you to securely distribute software to your eligible users and manage your lab installations while ensuring license compliance and policy enforcement.

How do I use my e-academy License Management System (ELMS)?
You will have received an administration guide with your introduction email from noreply@e-academy.com.  Access the latest admin guide.

Why do I (or my users) not receive e-mails sent from noreply@e-academy.com?
All e-mails sent through the e-academy License Management System (ELMS) are generated automatically through the system and sent from noreply@e-academy.com. Please ensure this e-mail address has been “white-listed” in your e-mail system and/or client.

Product Questions

Which products will my department be able to obtain through the VMware Academic Program (VMAP)?
All products available through the Academic Program are listed under the Program Details section of the VMAP website.

Note:  If you are interested in other VMware products not listed above, for more information please contact: vmapinfo@vmware.com.

As a Program Administrator, what am I responsible for?
As the Program Administrator, you are responsible for administering your site and supporting your end users.  These tasks could include, but are not limited to:

  • Setting up authentication
    • Uploading your users
    • Setting up Integrated User Verification
  • Providing additional software downloads
  • Providing installation support
  • Run reports (if desired)
  • Site branding (if desired)

You may add or transfer the role of Program Administrator by sending a request to: elmfusion@e-academy.com.

Can I renew the licenses after the expiry of 12-months?
Faculty and staff are eligible for renewals.  Students will not be able to renew, however, they may obtain discounted licenses by visiting our Academic store.

How do I renew the license? Is it necessary to reinstall the software or is it enough to renew the serial number?
We frequently host the most up to date versions of the VMAP software.  This may mean that there will be a new file to download by the time you wish to renew your software.

Can I request licenses for students in my department?
Students may download their 1-year evaluation licenses directly from the ELMS (e-academy License Management System) Fusion WebStore. Please refer to the question below about how to add users to your WebStore.

How can I obtain multiple copies of the software?
VMAP products are limited to one copy per product; however, discounted licenses may be obtained at our Academic Store.

Certain exceptions may be made at the discretion of the Program Administrator.

Volume licenses for lab environments require an annual subscription in order to remain compliant.  Please contact elmsfusion@e-academy.com for further information.

How do I get support?
If you have a question about the use of your ELMS WebStore and have not found the answer in the FAQs provided, please contact elmsfusion@e-academy.com.

I would like to use Virtual Center Management Server (VCMS) with the VMware Infrastructure 3 (VI3) licenses included in VMAP.  Can I do it?
VCMS will not work with the free VI3 licenses, because we currently deliver one license per product per department.  Each ESX server included with VI3 will have the same license number as the rest, and VCMS will not be able to distinguish between them.

Can we extend this departmental WebStore to the whole school? (Administrators only)
The program is currently limited to the departmental level. Interested departments may apply via the online form.

Can I use the licenses from my WebStore for operational or infrastructure use?
No. Member Institutions and affiliated organizations can gain access to VMware software licenses at a discounted price for use within their institutional IT and administrative infrastructure.  Use of VMware software for instruction and research is governed by specific program guidelines and the conditions described within the VMware Academic Program EULA (End-User License Agreement). The VMware Commercial EULA governs the use of software for infrastructure purposes.

How do I add users to my WebStore?
We highly recommend you take advantage of the hands free user management approach by using the IUV authentication method (Integrated User verification) using your school’s LDAP server.  If it is not possible to hook up with your school’s active directory (LDAP), then you may import users by using email addresses.

You may refer to the information in the Administration Guide for further information on administering your site.

For troubleshooting your WebStore please contact your e-academy representative or send a detailed email to:

Do the evaluations licenses found on my WebStore come with a support package?
The evaluation licenses do not come with software support from VMware; however, there is a rich knowledgebase and online community available for you.

You are always welcome to contact your e-academy account representative for any support regarding your WebStore at elmsfusion@e-academy.com.

Will you be adding new products to the free licenses program?
We review the product offering on a regular basis and make changes as needed.  Just recently we added VMware Fusion to the list of products given its growing use within academic institutions.

How can I get access to source code?
In addition to our discounted and free license benefits, we offer our Source Access program to select researchers in academia.  Once a research proposal has been approved, the program provides access to our ESX and Workstation source code as well as the support of an R&D technical liaison. 
To request further information about this offering, please submit your request.

Questions?

If you have any questions or comments you can contact us or request more program info at any time.

Next Steps